---
title: "Email Signature"
subtitle: "Build a consistent BlackDoctor email signature"
description: "Enter your details, toggle the links you want, and copy a ready-to-paste BlackDoctor email signature for Gmail, Outlook, or Apple Mail."
author: "Studio"
section: "Tools"
subsection: ""
order: 10
status: "published"
actionUrl: "./email-signature.html"
actionLabel: "Open Tool"
---

Enter your name, role, and email, toggle on the links you want, and copy a consistent BlackDoctor signature straight into your mail client. The output is plain HTML tables with inline styles, the only format email clients render reliably.

---

## How It Works

1. Fill in **Name**, **Role**, and **Email**. These always appear.
2. Toggle **Website**, **LinkedIn**, and **Instagram** on or off. Website is on by default; LinkedIn and Instagram are off until you need them.
3. Toggle the **confidentiality disclaimer** on or off.
4. Check the live preview, then copy.

---

## Copying It In

- **Copy signature** writes the rendered signature to the clipboard. Paste it into Gmail's signature box (Settings → See all settings → Signature) or Apple Mail and the formatting comes with it.
- **Copy HTML** copies the raw source. Use this for Outlook, which installs signatures from an HTML file rather than a paste.

After pasting, send yourself a test email and confirm the logo and icons load. If images are blocked, choose "Display images" so recipients see the full signature.

---

## Why Tables and Inline Styles

Email clients strip `<style>` blocks and ignore modern CSS layout. The signature is built from `<table>` elements with every style inline so it renders the same in Gmail, Outlook (Word engine), and Apple Mail.

---

## Image Hosting

Mail clients fetch signature images over the public internet each time the email is opened, so every image is an absolute HTTPS URL on this site's own domain, served from `assets/images/email/signature/`. Those URLs are a permanent contract: a signature already in someone's sent folder cannot be edited, so a published image is never renamed or removed. There is nothing to upload per person.

**The site is still on its staging address, so signatures must not be distributed yet.** The image URLs are written from the host in `assets/js/email-signature-config.js`; once a signature is sent, those URLs are fixed forever. Wait until the custom domain is live and that file points at it.

---

## Notes

- The signature card is fixed to the BlackDoctor brand. Only the personal fields and link toggles change.
- `border-radius` is ignored by Outlook, so the card renders with square corners there. This is expected and acceptable.
- Keep the role short; long roles wrap and unbalance the card.